Getting The Padrón – the difficult one

December 22, 2022
Last update: May 16, 2024

What is a Padrón?

The Padrón is a document that states that a person lives in a certain city. It is a registration certificate at the town hall, or for short, the city registration. This is relevant for the city because part of the taxes collected by someone that is empadronado (registered) there goes to that city; it is relevant to the resident because it allows the use of public services, such as schools and hospitals.

Who needs to have a Padrón?

The Padrón is mandatory for everyone that lives in a given city in Spain, including minors, but still, to stimulate people to do the right thing and register, some cities offer “perks” to those registered; Benalmádena offers free public transportation upon request (even though it is just for three bus lines – but one of them is a very good one) and a discount on the yearly tax on property (IBI – impuesto sobre bienes inmuebles). It also offers discount on sports centers and on some leisure activities offered by the city.

Why do I need a Padrón?

The Padrón will be requested when trying to enroll in a public school and trying to get a healthcare certificate, the document that “enrolls” a person or family in a public health center. It is also one of the documents we needed to provide in order to free our goods from the port when they arrived or, more precisely, to get our fee money back (check our move to Spain for more on that).

Where can I do the Padrón?

While the NIE is done by the Police, the Padrón is done by the city’s Town Hall (Ayuntamiento), so these documents will be done in different places. The best time to do it is as soon as possible, which translates into as soon as one has the needed documentation. Check the website of the ayuntamiento of the city where you’ll live what is the requested documentation, as this may change from city to city.

As an example of an ayuntamiento’s page, here is the link for the Ayuntamiento de Benalmadena. It is a nice page, full of useful information for the residents, such as upcoming cultural events, maintenance works ongoing on the city, sport activities and so on.

What do I need to get a Padrón?

In Benalmádena, they requested the birth certificate of our kid translated into Spanish, our NIEs and a proof of permanent address in the city.  Now let’s take a closer look into these requirements:

– The birth certificate translated into Spanish: this was requested to register our kid; we (the parents) got a Padrón without it. We managed to get his birth certificate from Estonia by asking my husband’s brother to request a copy of our kid’s birth certificate to the notary where our Kiddo was registered. He asked for a copy with Spanish translation, and Estonia provided it. My brother-in-law then mailed the document to us. There was no need for apostille to this document because it was in the EU standard; documents from outside the EU would need that. We did the same process for our marriage certificate, actually (needed for my residence, not for the Padrón).

– The NIE: you need to have a NIE to make the Padrón (at least in Benalmádena). So if one of the people of a family coming to live in Spain is not an EU citizen and was told that they don’t need to make the NIE, because it will be provided when they make the residence, there will be a problem, as the Padrón itself is required to make a non-EU residence (see Booking a Residence appointment  for non-EU citizens). Therefore, simply make the NIE!!

 – The proof of permanent address in the city: in Benalmádena, this can be either a proof of ownership of a residential estate or a rental contract for at least 3 months plus a signature of the landlord in the Padrón form request. That is when it starts to get tricky.

Our experience getting the Padrón

We started trying to rent a place while still in the USA, by contacting potential landlords on idealista.com. Every time I explained that we were moving to Spain and asked if they would provide the signature for my family to get the Padrón if we rented their place, we got a ‘no’ as an answer, though. No explanation, just a ‘no’. They often said they would rent us the place, but not give the signature.

I suspect that maybe those houses were not legally registered or that the owners thought giving us the Padrón would give us some right to remain in the property for longer than agreed in the rental contract (it does not) or some responsibility in case we became illegal migrants (I don’t think it would, given that I didn’t see a residence permit being requested on the rental adds.) Perhaps those places were registered as tourist places and assigning a Padrón would mess with the tourist permits? Well, maybe, I don’t know. I came to realize, though, that it is very difficult for a foreigner to get a rental contract in Spain, mostly because the landlords fear okupas.

We got our first Padrón from a local friend that sort of “adopted” us and to whom I am immensely grateful. Without that first document we wouldn’t have been able to get the reimbursement from the fee we paid at the harbor and worse, would not be able to enroll our kid at the public school on time. Four months later we gave ourselves a new and definitive Padrón, after we bought our apartment.

It would be a lot easier if only there was a way to have a sort of temporary Padrón, or if the need for permanent address could be substituted by some other thing. I don’t think everybody goes through the same difficulty, though, as I have seen some people saying on Facebook that they got their Padrón from the vacation rentals where they stayed upon arrival. We didn’t try asking for this, as we didn’t rent for at least 3 months – a requirement in Benalmádena that we only got to know after we had already rented the vacation rental for 2 and a half months!

You can get the form for the Padrón online on your ayuntamiento’s page. If you are renting, the landlord will have to sign this form, but does not need to come with you to the ayuntamiento – the signature on the form is enough. If you bought a property, you just fill the form and take the proof of ownership with you to your appointment at the town hall.

The appointment may be set online or through the phone, info you will find on your ayuntamiento’s website. Get there with the full document and on time, and the Padrón is issued on the same day and quite fast. There is no payment involved – the register in the Padrón is free.

As each city is different, there may be some slight variations; therefore it is very important that you check the ayuntamiento’s page to see what your locality requests, and also to check how to book the appointment. The difficult part of the Padrón consisted, for us, in getting the landlord to approve / give the signature, though I have heard from other people that the hard part for them was actually getting the appointment with the Town Hall. I guess their city don’t need extra money!

The Padrón itself, at least in Benalmádena, consists of an A4 paper, much like the NIE. We don’t need to carry it around with us, but we did need to present it when registering Kiddo in the public school and when doing our healthcare documents.

Next: Residence in Spain